Planning a corporate event in Singapore is no small feat. Whether you are organising an annual dinner and dance, a team building retreat, a product launch, or a company milestone celebration, the success of your event hinges heavily on the event organiser you choose. With dozens of agencies competing for your business, how do you separate the genuinely experienced professionals from the overpromisers?
This guide walks you through exactly what to look for when choosing an event organiser in Singapore — from evaluating portfolios and pricing structures to spotting red flags before you sign a contract. Use it as your checklist the next time you are shortlisting vendors.
1. Years of Experience and Industry Specialisation
Not all event companies are created equal. A firm that specialises in consumer pop-up activations may lack the corporate know-how needed to run a seamless corporate event in Singapore. When evaluating an organiser, ask:
- How many years have they been operating?
- Do they have specific experience with your event type (team building, dinner and dance, conferences, family days)?
- Have they worked with companies in your industry?
Established agencies like Get Out Events have served hundreds of Singapore corporates across finance, tech, healthcare, and manufacturing sectors — bringing both the operational know-how and industry-specific context that newer agencies often lack.
2. Portfolio Quality and Diversity
A reputable event company in Singapore will have a well-documented portfolio of past events. Look beyond the highlight reel. Ask for:
- Case studies with specific outcomes (attendance, guest satisfaction scores, budget adherence)
- Photos and videos from events of a similar scale to yours
- References from past corporate clients you can contact directly
Be cautious of agencies that show only a handful of events or cannot provide client contacts. A strong track record is your best indicator of reliable delivery.
3. Range of Services Offered
The best event organisers handle more than just logistics. A full-service event organiser in Singapore should be able to cover:
- Concept and theme development — creative direction tailored to your brand
- Venue sourcing and management — relationships with top hotels and event spaces
- Audio-visual production — sound, lighting, LED screens, live streaming
- Entertainment booking — emcees, live bands, games, team building activities
- Catering coordination — dietary requirements, halal certification, buffet or sit-down
- Décor and theming — from table centrepieces to full venue transformations
- On-site event management — a dedicated team present throughout your event
If you require a specialist vendor (e.g., a pyrotechnics team or an inflatable park for a family day), a well-connected organiser will have these in their vendor network. Explore the full range of corporate event services that a comprehensive agency should offer.
4. Team Size and On-the-Ground Capacity
One of the most overlooked criteria is team size. Many boutique event agencies in Singapore operate with a core team of two to five people and rely heavily on freelancers hired per event. This is not necessarily a problem — but you should know upfront:
- How many full-time staff will be assigned to your event?
- Will the same project manager you brief also be present on event day?
- What is their contingency plan if a team member falls ill?
For large events (200+ pax), you need an organiser with enough manpower to manage logistics, troubleshoot on the fly, and ensure every guest has a great experience from arrival to departure.
5. Pricing Transparency and Budget Management
Pricing in Singapore’s event industry is notoriously opaque. Some agencies provide a headline quote, then add line-item costs that balloon your final bill significantly. A trustworthy event organiser will:
- Provide a detailed itemised quotation upfront
- Clearly state what is and is not included
- Outline payment milestones (e.g., 30% deposit, 40% mid-project, 30% upon completion)
- Be transparent about any commissions or markups on third-party vendors
Typical Event Management Fees in Singapore (2025)
| Event Type | Guest Count | Estimated Cost (SGD) |
|---|---|---|
| Team Building Activity | 30–80 pax | $3,000 – $8,000 |
| Corporate Dinner and Dance | 100–300 pax | $15,000 – $60,000 |
| Company Family Day | 100–500 pax | $20,000 – $80,000 |
| Product Launch / Conference | 50–200 pax | $10,000 – $50,000 |
| Annual General Meeting (AGM) | 50–150 pax | $5,000 – $20,000 |
Note: Costs vary based on venue, F&B, production requirements, and entertainment. Always request a detailed breakdown before committing.
6. Client Reviews and Industry Reputation
Google Reviews, testimonials on the company’s website, and word-of-mouth referrals from peers in your HR or admin network are invaluable. When reading reviews, look specifically for mentions of:
- Responsiveness and communication during the planning phase
- How well they handled unexpected problems on event day
- Whether the final event matched the original proposal
- Post-event follow-up and professionalism
A single five-star review from a friend of the agency owner means less than 50 genuine reviews from verified corporate clients. Look for consistency across platforms.
7. Licences, Insurance, and Compliance
Singapore has specific regulatory requirements for events, especially those involving entertainment, food service, or public gatherings. A professional event organiser in Singapore should be able to:
- Assist with NEA food hygiene licensing if catering is involved
- Obtain police permits for public events or large gatherings
- Hold public liability insurance to cover accidents or property damage
- Ensure all entertainment acts have valid work passes if they are foreign performers
Do not assume your organiser is handling compliance — ask explicitly and request copies of relevant permits and insurance certificates.
Local vs. International Event Companies: What to Consider
Singapore attracts both homegrown boutique agencies and regional arms of large international event companies. Each has its merits. Local Singapore event companies typically offer:
- Deep knowledge of local venues, vendors, and regulatory requirements
- Established relationships with Singapore hotels, F&B caterers, and entertainment suppliers
- Competitive pricing without the overhead of multinational structures
- Faster response times and more accessible account managers
International firms may be preferable if your event requires coordination across multiple countries, has a very large budget, or requires sophisticated production capabilities (e.g., global product launches or investor summits). For most Singapore corporate events, however, a well-established local agency will deliver superior value and execution.
Red Flags to Watch Out For
Even with the best screening process, some warning signs are easy to miss. Here is a quick checklist of red flags that should give you pause:
- No physical office address — legitimate Singapore businesses have a registered address
- Pressure to pay large deposits immediately — reputable agencies allow time for due diligence
- Vague or verbal-only proposals — everything should be in writing with a formal contract
- Inability to provide client references — a sign of limited experience or poor past performance
- No clear cancellation and refund policy — especially important given COVID-era experience
- Extremely low pricing that seems too good to be true — often indicates corners will be cut
- Poor response times during enquiry stage — communication only gets worse post-booking
Frequently Asked Questions
How far in advance should I book an event organiser in Singapore?
For major events like a company dinner and dance or annual family day, book at least 3 to 6 months in advance. Popular dates (e.g., year-end, National Day period) get booked out early. For smaller team building events, 4 to 8 weeks is usually sufficient.
What is the typical event management fee structure in Singapore?
Most Singapore event companies charge either a flat project management fee (typically $2,000–$10,000+ depending on scope) or a percentage of the total event budget (usually 10–20%). Some charge a combination of both. Always clarify the fee structure before engaging.
Is it better to hire a full-service agency or specialist vendors separately?
For complex multi-element events, a full-service agency is almost always more efficient. They coordinate all vendors, manage the run-of-show, and take accountability for the overall outcome. Engaging specialists separately works for very simple events where you have an internal coordinator to manage them.
Do Singapore event companies handle GST?
Yes — GST-registered companies (those with annual turnover above $1 million) will charge 9% GST on their services. Always check whether the quoted price is inclusive or exclusive of GST to avoid surprises on the final invoice.
Can I negotiate the quote from an event organiser?
Absolutely. Most agencies in Singapore have some flexibility, particularly on management fees or entertainment options. However, avoid pressuring vendors to cut corners on production quality or manpower — this often leads to a worse event experience. Focus negotiations on scope adjustments rather than pure price cuts.
Ready to Plan Your Next Corporate Event?
Choosing the right event organiser in Singapore is one of the most important decisions you will make in your event planning process. Do your due diligence, ask the right questions, and trust your instincts when it comes to communication and professionalism.
Get Out Events is a trusted Singapore-based event company with a proven track record across corporate team building, dinner and dance, family days, and more. Our experienced team handles everything from concept to execution — so you can focus on enjoying the event, not managing it.
Get in touch with us today:
Get Out Events | 110 Lorong 23 Geylang, #03-01 Victory Centre, Singapore 388410 | +65 8079 9171 | getout.events
